ONGOING REVISIONS as of May 2019:
TRIP NAME & DATE:
T&C Jan 11-18, 2020 or Turks & Caicos Jan 11-18, 2020
TRIP BUILD OUT CHECK LIST:
Backend Opening:
- Pricing/Discounts/Inv Kamala
- Hika Buildout: Pam
- Homepage Table Update: Pam - DONE
- Dropbox set up: Butch
- Smugbug set up: open pls volunteer
- Forums Photo Gallery set up: Butch DONE
Frontend Opening:
- Forums Trip Details Research from vendor website: Butch
- Forums Trip Topic Details Buildout (#1-4): Butch
- Facebook Event Creation: open pls volunteer
- Trip Forums set up: Brad - DONE
TC Actions:
- TC Action Item Topic Creation: Should be done by assigned TC but could be done by anyone
- Trip PM Creation: TC creates for each trip and created before or immediately after the first person signs up adding each person as they sign up.
- Forums Booking Status: TC updates Forums booking inventory balance post and Add On purchases in (public) Trip #4 and (private) TC Trip topic
- Documents Submissions: TC track completion and reach out to delinquent members on Surveys, Waivers and itineraries
- Documents Processing: Collect and collate member trip data into Trip Spreadsheet and add to top post of TC Trip topic
- Flights Info: Extract Arrival and Departure data from member flight itineraries and organize by arrival date/time in TC topic
- Rooming / Buddies: Based on Rooming and Dive Buddy surveys post a draft rooming and dive buddy assignments list in TC topic
- Issues Management: Provide support for Ad hoc info requests, assist with member questions / issues
- Trip PM Updates prior to trip: Kamala and/or TC or other volunteer
- Post Trip PM Follow Up Kamala and/or TC or other volunteer
POST LINKS TO FINISHED ITEMS OR INFO AS NEEDED FOR THIS TRIP FOR FINAL BUILDOUT & COMPLETION:
Pam and I have been discussing a better overall process for opening up trips. We will open a new MASTER TRIP ADMIN TOPIC in the Trip Buildout area identifying who will be doing what for each trip. Pam will help to clean this up based upon our discussions.
TRIP NAME & DATE: Cocos 5-15, 2020
Pricing Kamala
Hika Buildout: Pam
Homepage Table Update: Pam
Forums Trip Details Research: Pam
Forums Trip Topic Details Buildout: Pam
Facebook Event Creation: open pls volunteer
Trip Forums set up: open pls volunteer
Dropbox set up: open pls volunteer
Trip Coordinator: open pls volunteer
TC Action Item Topic Creation: Can be done by anyone OR the TC for the trip
Trip PM Creation: should be done by the TC for the trip and created before or immediately after the first person signs up.
NEW RULES FOR THE MASTER TRIP ADMIN TOPIC:
1. If there is no name beside a function and you want to do it PLEASE ADD YOUR NAME and/or VOLUNTEER.
2. If there is a name but that person has gone MIA due to life issues PLEASE JUMP IN and cover for them.
3. Build out the sample trip details for the forums IN THE TRIP SUB FORUM FOR THAT TRIP BUT TELL US IN THE MAIN TRIP ADMIN TOPIC WHEN THEY ARE DONE. Just use the trip name and DRAFT and we will go from there.
4. Whenever there is a change to pricing in the trip forums either due to vendor chgs, or going from TBA to an actual price YOU MUST POST HERE IN THE MASTER TRIP ADMIN TOPIC as well as update the trip FAQ and either post to update the trip details or do just do it but state its been done. THIS WILL TRIGGER PAM TO UPDATE HIKA TO MATCH THE TRIP DETAILS TO HIKA.
5. We will add more guidelines as we work to tweak this process to be inclusive of all things related to getting a trip open.
Edited by dive_sail_etc, 11 February 2020 - 08:12 AM.